Who in your church can help and be a part of this once in a lifetime ministry opportunity?
About the Congress
Brisbane has been selected as the location for the 2025 Baptist World Congress and we are so excited for this God given opportunity to minister to and fellowship with our Baptist brothers and sisters from around the world.
The Baptist World Congress is typically a 6–7-day event made up of the core Congress program (4-5 days) with a number of specifically focused pre (or post) smaller events. Over the years these special focusses have included women, young leaders, religious freedom, peace and others. For 2025, these are expected to be aimed at emerging leaders and women.
The full event will be typically made up of plenary sessions, smaller bible studies and focus groups, mission opportunities and international music festivals. There will be many opportunities to fellowship together. Speakers and participants alike, will come from across the globe to share with and meet their wider family and we have a unique opportunity to host our international family.
How to Get Involved
We are calling expressions of interest from among our churches and their members to take on volunteer roles within the Local Arrangements Committee (LAC), to lead in specific areas of responsibility for the event.
The LAC members take on responsibility to:
- Deliver the logistics/program/needs of the agreed areas of responsibility
- Meet regularly and maintain good communications with their respective working group
- Maintain close contact with the LAC Chair/Administrator to be sure good communication is maintained
- Attend regular LAC meetings (at least twice per annum would be a minimum, with more in the final 18 months)
- Act as hosts to any visiting BWA personnel attending during the planning stage and to Congress attendees at the event.
The below are the areas of responsibility we are seeking volunteers for, and many helpers are needed so if you can share this in your churches or identify people with giftings in these areas, we would love to talk with them about the possibilities.
Children & Teenage Programs
Deliver programs for children between 2 and 17, usually held in the mornings and afternoons on the core Congress days, ensuring best practice in terms of child safe requirements.
Assist with the recruitment and coordination of people and logistical aspects of the creative arts program including to:
- Identify and approach local musicians / choirs etc.
- Coordinate and communicate all creative arts soloists and groups’ activities (including timetabling) and needs.
- Arrange for the provision of necessary equipment including instruments, music stands, etc. and its storage and movement around the venue.
- Provide local contacts to help with trouble shooting (and any interpretation needed) for the Congress Production Teams.
Assist the Administrator and Congress Director in matters related to acquiring equipment, including furniture, computers/ printers, photocopiers, etc. to be used during the event.
There is also a need to provide local advice to the Producer(s) and Congress Director in relation to sourcing technical equipment for sound, lighting and projection such as AV/video, Staging, screens, projectors, translation booths etc. This is a specialist field that may just require providing the BWA team with suitable contacts.
Exhibition & Sponsorship
Work with the Administrator and Congress Director to provide logistical and promotional support for the Congress exhibition, including to:
- Identify and liaise with local companies who can provide exhibition booths and related equipment.
- Identify and negotiate opportunities for sponsorship and local sponsors.
- Identify local organisations who might exhibit.
- Coordinate and liaise with all exhibitors before and during the event.
This team will establish first aid procedures for communication to all LAC members and teams.
Food & Mealtime Events
Assisting the Administrator and Congress Director in:
- Identifying (and, potentially) sourcing food provision options for attendees
- Coordinating logistics of mealtime events.
This group will work with the BWA to Identify accommodation options and liaising with hosts and guests.
This group serves to ensure attendees and special guests are looked after and have what they need, including:
- Maintaining a hospitality venue for special guests, etc.
- Staffing a general local information desk throughout the event.
This group assists with arrangements for recruiting and timetabling local volunteer interpreters to provide interpretation during the Congress as needed including:
- At registration and information desks (during peak times)
- On call during non-peak times
- Airport greeting
Plenary and some breakout sessions have simultaneous interpretation from booths and the BWA Interpreter coordinator will work directly with any local interpreters who have this specialised skill as part of their overall team.
Many of those attending Congress, like to see beyond the walls of the venue and their accommodation, and participate in a local mission activity. This group helps identify and arrange participation in local mission projects in the city during the Congress, or further afield before and/or after the Congress and at other times identified with the BWA and the respective BWA Regional Secretary.
Delegate Bags/Packs and Merchandise/Souvenirs
Many of those attending a Congress like to buy and/or receive a memento of the event. This group helps the BWA to identify and source suitable delegate ‘bags’ and contents, as well as sellable merchandise (branded for Congress and/or BWA) as well as provide a group of volunteers to place materials in Congress bags, before the event commences etc.
This group helps to generate a local prayer network before and during the Congress as well as provide opportunities for prayer support during the event – in a Prayer Room or as response times in plenaries.
Promotion & Media
Assist in the promotion of the Congress locally amongst Baptists and the broader Christian communities, before and during the Congress. This would include promotional events (e.g. dinners) when BWA personnel are visiting. This team would also help with the setting up of the Congress Press Room, writing press releases and maintaining social media, in coordination with the BWA Communications Director.
This team will liaise with venue staff and local police regarding security issues to ensure that the Congress takes place in a safe and secure environment. They will be acquainted with safety and evacuation plans of the venue.
Stewards & Greeters
This team will be recruited, trained and coordinated and will be responsible to provide assistance to Congress attendees around and in the venues, and assisting with other activities such as helping with collection (and counting & securing) of offerings, distribution of materials, etc. This would also include preparation and distribution of Communion elements.
This group serves to ensure attendees are welcomed and able to get from arrival transport hubs to accommodation and/or Congress venue and back after the event. They would also help provide information for getting around the city.